MEDICAL CODING ICD-10-CM GUIDELINES LESSON - 1.B - Coder explanation and examples for 2021

Contempo Coding
10 Sept 202026:01
EducationalLearning
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TLDRIn this informative video, Victoria Mall, a medical coder and educator, delves into the ICD-10-CM 2021 coding guidelines, focusing on Section 1b. She emphasizes the importance of coding to the highest level of specificity, using the alphabetic index as a starting point but verifying codes in the tabular list. Mall discusses the use of additional characters, the distinction between signs and symptoms versus diagnoses, and the appropriate use of codes for conditions that are not integral to a disease process. She also covers multiple coding for single conditions, sequelae, and the nuances of coding for acute and chronic conditions, combination codes, and social determinants of health. The video is a must-watch for those interested in medical coding, offering valuable insights and new guidelines for 2021.

Takeaways
  • ๐Ÿ“˜ Start coding with the alphabetic index to identify the patient's diagnosis or reason for the visit, then verify in the tabular list.
  • ๐Ÿ” Never code directly from the alphabetic index; always refer to the tabular list for additional guidelines and requirements.
  • ๐ŸŒŸ Use the seventh character (if available) in ICD-10-CM codes to provide the fullest detail of the condition.
  • ๐Ÿ“ˆ Report diagnosis codes at the highest number of characters available to ensure maximum detail.
  • ๐Ÿฅ Acceptable to use signs and symptoms codes when a definitive diagnosis is not available or documented.
  • ๐Ÿค’ For conditions not integral to a disease process, use additional coding to describe them if they are present.
  • ๐Ÿ”— Multiple coding may be required for single conditions affecting multiple systems or for sequelae and complications.
  • ๐Ÿ“Œ Code acute conditions before chronic ones (ABC: Acute Before Chronic) when both are present and separately documented.
  • ๐Ÿ“ˆ Use combination codes when available to classify two diagnoses or a diagnosis with a secondary process in a single code.
  • ๐Ÿ‘ฉโ€โš•๏ธ Codes for social determinants of health can be based on documentation from clinicians other than the patient's provider.
  • ๐ŸŒช๏ธ For hurricane aftermath, use external cause of morbidity codes (such as X370 for hurricane) to capture the cause of injuries, but not as the principal diagnosis.
Q & A
  • What is the primary purpose of the ICD-10-CM 2021 coding guidelines?

    -The primary purpose of the ICD-10-CM 2021 coding guidelines is to provide a standardized system for medical coders to accurately classify and report diagnoses, symptoms, and procedures for healthcare encounters.

  • How does one begin the process of locating a code in ICD-10-CM?

    -The process begins with the alphabetic index, starting with the patient's diagnosis or reason for the visit, and then verifying it in the tabular list.

  • Why is it important to never code directly from the alphabetic index?

    -Coding directly from the alphabetic index is discouraged because the tabular list may contain additional guidelines that are necessary to ensure accurate and complete coding.

  • What does the presence of a dash at the end of an alphabetic index entry indicate?

    -A dash at the end of an alphabetic index entry indicates that additional characters are required for the code.

  • What is the highest level of detail required for ICD-10-CM diagnosis codes?

    -The highest level of detail for ICD-10-CM diagnosis codes is the full extent of the code, which can be up to seven characters, including the use of the seventh character when available.

  • Under what circumstances are signs and symptoms codes acceptable?

    -Signs and symptoms codes are acceptable when a definitive diagnosis has not been established, such as when a patient presents with symptoms that require further testing to determine the underlying condition.

  • What is the correct sequencing for coding a condition with both an acute and chronic presentation?

    -The acute condition should be coded first, followed by the chronic condition, as per the 'ABC' rule (Acute Before Chronic).

  • What does the term 'sequela' refer to in ICD-10-CM coding?

    -A 'sequela' refers to the residual effect of a condition, produced after the acute phase of the illness or injury has terminated. It can be apparent early or months or years later.

  • How are social determinants of health coded in ICD-10-CM 2021?

    -Social determinants of health can be coded based on medical record documentation from clinicians involved in the patient's care, even if they are not the patient's provider. Patient self-reported information can also be used if it is signed off by the clinician or provider.

  • What is the correct approach for coding multiple conditions that affect multiple systems?

    -For conditions that affect multiple systems, more than one code may be required. The 'use additional code' note in the tabular list indicates that any additional codes must be included as secondary codes to the primary code.

  • How should coders handle situations where the documentation is unclear regarding a borderline condition?

    -If the documentation is unclear regarding a borderline condition, coders should query the provider for clarification. Borderline conditions are not uncertain diagnoses and should be coded under their specific ICD-10-CM code if available.

Outlines
00:00
๐Ÿ“š Introduction to ICD-10-CM 2021 Coding Guidelines

The video begins with Victoria, a medical coder auditor and educator, welcoming viewers to her series on the ICD-10-CM 2021 coding guidelines. She emphasizes the importance of understanding Section 1b, the general coding guidelines, and encourages viewers to watch the previous video for context. Victoria explains the process of locating a code in ICD-10-CM, starting with the alphabetic index and verifying the diagnosis in the tabular list. She stresses the importance of following additional guidelines and using the full extent of the code, including the seventh character when available. Victoria also discusses the significance of a dash at the end of an alphabetic index entry, indicating the need for additional characters.

05:01
๐Ÿ” Detailed Coding Procedures and Multiple Coding

In this paragraph, Victoria delves into the level of detail required for encoding diagnosis codes, emphasizing that codes should be reported at the highest number of characters available. She explains the composition of ICD-10-CM diagnosis codes, which can be three to seven characters long, with each additional character providing more detail. Victoria also addresses the coding of signs and symptoms in the absence of a definitive diagnosis, such as using a code for abdominal pain when further testing is needed. She further discusses the conditions under which additional coding is acceptable, including when a patient has a symptom that is not typically associated with their disease process, like a rash in a patient with the flu.

10:03
๐Ÿ“ˆ Coding for Specific Conditions and Social Determinants of Health

Victoria continues her discussion on coding by addressing the use of additional codes for conditions like bacterial infections and the 'code first' principle for certain diagnoses. She explains the use of secondary codes and the importance of following the correct sequencing. The video also covers coding for acute and chronic conditions, combination codes, and sequelae. Victoria introduces the concept of social determinants of health, highlighting that for the first time, ICD-10-CM 2021 guidelines allow for coding based on medical record documentation from clinicians other than the patient's provider, and even patient self-reported information for certain circumstances.

15:06
๐Ÿฅ Coding in Healthcare Encounters and Post-Discharge

This paragraph focuses on the guidelines for coding in various healthcare encounters, including the treatment of bilateral conditions, the use of codes based on documentation by non-physician clinicians, and the reporting of the same diagnosis code only once per encounter. Victoria clarifies the use of codes for conditions like BMI, coma scale, and NIH stroke scale, which can be based on documentation from other clinicians. She also discusses the new guidelines for coding social determinants of health, emphasizing that such codes should be reported as secondary diagnoses and are only applicable for certain conditions.

20:08
๐ŸŒช๏ธ Coding for Injuries and Health Conditions Post-Hurricane

Victoria concludes the video with a discussion on coding for healthcare encounters in the aftermath of a hurricane. She explains the use of external cause of morbidity codes to identify the cause of injuries resulting from a hurricane and how these codes should be sequenced. Victoria emphasizes that these codes are supplemental and should not be used as the principal diagnosis. She provides examples of how to assign codes for injuries resulting from different hurricane-related events, such as building collapse or flooding, and also discusses the use of Z codes to further explain the reasons for healthcare encounters in such situations.

25:10
๐ŸŽ“ Final Thoughts and Encouragement for Ongoing Learning

In the final paragraph, Victoria wraps up the video by encouraging viewers to like, share, and subscribe to her channel for more content on ICD-10-CM coding guidelines. She reminds viewers to turn on notifications to stay updated with the series and expresses her hope that the video was helpful. Victoria looks forward to continuing the discussion in the next episode, encouraging viewers to keep learning and improving their coding skills.

Mindmap
Keywords
๐Ÿ’กICD-10-CM
ICD-10-CM stands for the International Classification of Diseases, 10th Revision, Clinical Modification. It is a coding system used in the United States for medical billing and reporting of diseases, symptoms, and procedures. The video discusses the 2021 guidelines for using this system, emphasizing the importance of coding to the highest level of specificity and following the correct sequencing rules.
๐Ÿ’กGeneral Coding Guidelines
These are the overarching rules and principles that govern the assignment of ICD-10-CM codes. They include starting with the alphabetic index, verifying diagnoses in the tabular list, and ensuring that codes are reported at the highest number of characters available. The video emphasizes the need to follow these guidelines closely for accurate medical coding.
๐Ÿ’กAlphabetic Index
The Alphabetic Index is a part of the ICD-10-CM coding system that lists medical terms in alphabetical order. It is used as a starting point to locate the appropriate code but should never be used directly for coding; instead, the tabular list should be consulted for verification and additional guidelines.
๐Ÿ’กTabular List
The Tabular List is another component of the ICD-10-CM coding system, organized by categories and subcategories. It provides detailed information and additional guidelines for coding, including notes on use additional codes and code first guidelines. It is essential for medical coders to consult this list after using the Alphabetic Index to ensure accurate and complete coding.
๐Ÿ’กSeventh Character
The Seventh Character in ICD-CM coding represents additional specificity that can be added to certain codes. It provides more detail about the diagnosis, such as laterality or external cause, and is essential for capturing the full extent of the patient's condition. The video emphasizes the importance of using the seventh character when available to ensure complete and accurate coding.
๐Ÿ’กLevel of Detail Encoding
Level of Detail Encoding refers to the practice of reporting diagnosis codes with as many characters as possible to provide the highest level of detail. This ensures that the medical condition is accurately and completely represented in the coding system, which is crucial for medical billing, statistical analysis, and patient care.
๐Ÿ’กSigns and Symptoms
Signs and symptoms codes in ICD-10-CM are used to describe the patient's reported symptoms or clinical findings when a definitive diagnosis has not been established. These codes are acceptable for billing purposes when further testing or diagnosis is needed to determine the specific condition.
๐Ÿ’กMultiple Coding
Multiple Coding refers to the practice of assigning more than one code to fully describe a single condition, especially when the condition affects multiple systems or has additional manifestations. This ensures that all aspects of the patient's condition are captured in the medical record and billing.
๐Ÿ’กEtiology and Manifestation
Etiology refers to the cause of a disease or condition, while Manifestation refers to the signs, symptoms, or complications that result from it. In ICD-10-CM coding, it is important to distinguish between the two and code them accordingly. The video discusses the convention of using two codes to fully describe a single condition that affects multiple systems, one for the etiology and one for the manifestation.
๐Ÿ’กSequela
A Sequela code in ICD-10-CM is used to describe the residual effects or after-effects of a disease or injury that persist after the acute phase has ended. These codes are used to indicate long-term consequences and are applicable regardless of when the residual effect becomes apparent.
๐Ÿ’กSocial Determinants of Health
Social Determinants of Health are non-medical factors that influence a person's health status, such as socioeconomic status, education, employment, and housing conditions. The video discusses the new guidelines for 2021 that allow for coding based on social determinants of health, even when the information comes from non-provider clinicians or patient self-reporting.
Highlights

Introduction to the ICD-10-CM 2021 coding guidelines series by Victoria, a medical coding auditor, educator, and content creator.

Explanation of the general coding guidelines, emphasizing the importance of coding to the fullest extent and using the appropriate ICD-10-CM code.

Details on using the alphabetic index to locate codes in ICD-10-CM and verifying them in the tabular list.

Discussion on the necessity of using the seventh character in ICD-10-CM codes when available.

Importance of not coding directly from the alphabetic index and checking additional guidelines in the tabular list.

Explanation of the level of detail encoding and the composition of ICD-10-CM diagnosis codes with varying character lengths.

Acceptability of using codes that describe symptoms and signs when a definitive diagnosis is not available.

Guidelines for coding conditions that are not an integral part of a disease process and the use of additional coding for such conditions.

Instructions on coding for multiple conditions affecting multiple systems and the use of 'use additional code' notes in the tabular list.

Clarification on coding for acute and chronic conditions and the importance of following the 'ABC' rule (acute before chronic).

Explanation of combination codes for classifying two diagnoses or a diagnosis with a secondary process.

Definition and coding of sequelae as residual effects of conditions after the acute phase has ended.

Guidelines for coding impending or threatened conditions based on documentation and the alphabetic index.

Information on the new changes in the 2021 guidelines regarding social determinants of health and the use of patient self-reported documentation.

Instructions on coding for healthcare encounters in the aftermath of a hurricane, including the use of external cause of morbidity codes.

Emphasis on the importance of accurate coding based on provider documentation and the appropriate use of Z codes for additional explanations.

Transcripts
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