Management Process | Functions of Management process

Educationleaves
30 Jun 202105:24
EducationalLearning
32 Likes 10 Comments

TLDRThe video explains the key functions involved in the management process - planning, organizing, staffing, directing, coordinating, and controlling. It provides an overview of each function - planning involves setting goals and determining courses of action; organizing utilizes resources efficiently to achieve objectives; staffing selects suitable personnel; directing guides employee performance; coordinating harmonizes activities; controlling monitors activities against standards. Overall, the video outlines how the interconnecting management functions allow an organization to systematically work towards its goals.

Takeaways
  • 😀 Management process involves bringing resources together to achieve organizational goals through functions like planning, organizing, staffing, directing and controlling.
  • 📝 Planning involves setting objectives, policies and action plans for the future.
  • 📋 Organizing utilizes resources efficiently through work classification, delegation, coordination etc.
  • 👥 Staffing evaluates and recruits capable personnel to execute plans.
  • ☝️ Directing guides and motivates employees via leadership, communication and supervision.
  • ✋ Coordinating harmonizes activities across departments and groups.
  • 👀 Controlling monitors actual performance against standards.
  • 🎯 The management process aims to achieve predetermined organizational targets.
  • 🔁 Planning looks forward while controlling looks backward.
  • 🤝 Management functions like planning, organizing and control are interconnected and interdependent.
Q & A

  • What is a management process?

    -A management process is a systematic way of getting things done. It converts input into output by bringing together human and material resources to fulfill the objectives of an organization.

  • What are the key functions of management process?

    -The key functions of management process are: planning, organizing, staffing, directing, coordinating, and controlling.

  • What does the planning function involve?

    -The planning function involves: collecting information, fixing long-range objectives, developing policies, procedures, and rules for strategy implementation, evaluating action patterns, and finding limitations.

  • What is the purpose of the organizing function?

    -The purpose of organizing is to guide, direct, arrange, coordinate and control the activities related to production.

  • What are the main activities in the staffing function?

    -The main staffing activities are: utilizing and promoting manpower, selecting and recruiting suitable personnel, placement of manpower, and development & training of employees.

  • What does the directing function involve?

    -The directing function involves leadership, communication, motivation and supervision to guide and instruct employees to achieve predetermined goals.

  • Why is coordinating important?

    -Coordinating is important to harmonize the activities of different departments and work groups, prevent conflict and overlapping, and ensure unity of action to achieve organizational goals.

  • What does the controlling function involve?

    -Controlling involves comparing actual performance against company standards to ensure corrective action was taken. It is a target-oriented function.

  • How is controlling related to planning?

    -Planning looks forward while controlling looks backwards. So planning sets the goals and controlling monitors progress to ensure those goals are achieved.

  • What makes an effective management process?

    -An effective management process has clear planning, efficient organizing, competent staffing, inspirational directing, smooth coordinating, and rigorous controlling.

Outlines
00:00
😊 Introducing Management Process

This paragraph introduces the concept of management process. It explains that management process is a systematic way of setting goals, planning, organizing resources, staffing, directing activities, coordinating departments, and controlling performance to fulfill organizational objectives.

05:01
😃 Explaining the Steps Involved in Management Process

This paragraph further elaborates on the key functions involved in management process - planning, organizing, staffing, directing, coordinating, and controlling. It provides an overview of the specific activities associated with each function.

Mindmap
Keywords
💡management process
The systematic way of directing resources like people, materials, money etc. to achieve organizational goals. The video outlines the key functions like planning, organizing, staffing, directing, coordinating and controlling that comprise the management process.
💡planning
The function of deciding future objectives and determining the course of action to achieve organizational goals. As per the video, it involves collecting information, setting long-term goals, developing policies and procedures.
💡organizing
The process of arranging resources like people, machines, materials for efficient goal achievement. It involves classifying work, assigning groups/individuals, delegating authority as per the video.
💡staffing
The process of recruiting suitable personnel, evaluating their skills and placing them on projects/tasks to enable efficient organizational performance as described.
💡directing
Guiding and instructing employees to achieve goals by means of supervision, communication, motivation as stated.
💡coordinating
Synchronizing the activities of different departments and work groups to ensure unified action. It prevents conflict and overlap across units.
💡controlling
The process of monitoring actual performance vs planned standards to ensure activities are directed correctly towards goals.
💡unity of command
A key coordination principle that states each individual should report to one boss to avoid confusion.
💡procedures
Standardized steps to guide the implementation of organizational strategies, developed as part of the planning process.
💡objectives
The specific goals organizations aim to achieve through the management process. Setting objectives is a key planning activity.
Highlights

Management process is a systematic way of getting things done

Management process converts input into output

Management process comprises planning, organizing, staffing, directing, coordinating and controlling

Planning is deciding in the present about future objectives and courses of action

Organizing utilizes resources effectively to achieve objectives

Staffing evaluates and selects people based on skills to work on projects

Directing guides and instructs employees to achieve goals

Coordinating harmonizes activities of departments to achieve unity

Controlling compares performance to standards to ensure correct action

Planning looks forward, controlling looks backwards

Steps in planning: collect information, set objectives, develop policies

Organizing arranges work, assigns people, delegates authority

Staffing activities: recruit personnel, train employees

Directing involves leadership, communication, motivation

Coordinating prevents conflict and overlap between departments

Transcripts

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